Administrative Analyst

Administrative Analyst

Job Code: ADA - 113
Revision Date: Aug 11, 2020

Salary Range: 
$17.55 - $28.71 Hourly
$1,404.00 - $2,296.80 Biweekly
$36,501.00 - $59,712.00 Annually

FLSA: Exempt


We are an agency committed to innovative behavioral health services in trauma-informed care that promote healing and recovery to instill a sense of empowerment and foster a lifelong sense of resilience.

General Description

Under general direction, the purpose of this position is to assist with administrative budget, accounting, information systems, and technical support services.

This class works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

  • Manage data entry, acquisition, equipment, and phone updates.
  • Review and approve purchase requisitions and budget transfers.
  • Assist in administrative functions and provide administrative support to department Chief.
  • Assist in budget, finance, purchasing, data processing functions, and training of assigned personnel.
  • Represent department at meetings and events.
  • Assist in preparation and management of the annual budget.
  • Assist in planning and implementation of department annual budget.
  • Analyze current expenditures and future requirements, prepare expenditure worksheets, identify funding sources, and monitor expenditures.
  • Analyze, reconcile All EOM closing, and ensure weekly cash payments and Insurance payments reconcile.  Ensure all necessary closing documents are provided at each closing. 
  • Analyze current expenditures and future requirements, prepare expenditure worksheets, identify funding sources, and monitor expenditures.
  • Monitor department processes and contracts.
  • Prepare justifications.
  • Recommend modifications or amendments to processes.
  • Define problem or need, gather information, and draw conclusions regarding department.
  • Research federal and state guidelines.
  • Serve as department representatives when applicable.
  • Research, prepare, conduct, and analyze complex studies and surveys.
  • Develop and coordinate research studies and surveys.
  • Finalize data analysis; prepare final reports such as financial, operating and statistical charts, graphs, and spreadsheets.
  • Analyze organizational structures, strategic plans and long and short term master plans and makes recommendations for change.
  • Identify employee-training needs.
  • Research pertinent information, develop, write/revise policies and procedures, reports, and other technical documents.
  • Recommend changes to update procedure manuals.
  • Incorporate new laws and technology into policies and procedures.
  • Prepare reports including analysis of existing conditions and makes recommendations for improvement.
  • Use and maintain history and research files.
  • Assemble reports.
  • Perform or review complex cost and price analysis.
  • Other duties as assigned.

Minimum Education and Experience Requirements

Requires a Bachelor's degree in business or public administration, social/behavioral sciences supplemented by four (4) years of professional administrative experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities.

Experience with trauma-informed services; cognitive behavioral therapies, including DBT; and motivational therapies including the use of incentives, preferred.

Required Knowledge and Abilities

Knowledge of trauma-informed theories, principals, and practices (includes multi-faceted understanding of concepts such as community trauma, intergenerational and historical trauma, parallel processes, and universal precautions), preferred.

Physical Demands

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

  • None

Special Certifications and Licenses

  • Must possess and maintain a valid state Driver's License with an acceptable driving record.
  • Must be able to pass a TB, criminal background and drug screen.

Americans with Disabilities Act Compliance

Emergence Health Network is an Equal Opportunity Employer.  ADA requires Emergence Health Network to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Other Job Characteristics

  • Staffing requirements, including criteria that staff have diverse disciplinary backgrounds, have necessary State required license and accreditation, and are culturally and linguistically trained to serve the needs of the clinic's patient population.
  • Credentialed, certified, and licensed professionals with adequate training in person-centered, family centered, trauma informed, culturally-competent and recovery-oriented care.

Note: This Class Description does not constitute an employment agreement between the Emergence Health Network and an employee and is subject to change by the Emergence Health Network as its needs change.